Our By-Laws (Cont.)

The Portland Jr. Hawks operates as a non-funded organization for the benefit of our members and children. Our organization is governed by the Portland Jr. Hawk By-Laws as seen below. If you should have questions or comments, please feel free to contact any of our board members.

Article VIII OFFICERS

1. Selection

The officers of the Corporation shall be selected by action of the Board. Only current Board members are qualified to act as officers for the Corporation (except for the positions of Registrar, Scheduler and Assistant Treasurer, which may be held by non-Board members). The same Board member may simultaneously hold more than one office in the Corporation, except that the President and Secretary may not be the same person and the Fundraiser may not hold the office of Treasurer or Assistant Treasurer.

2. President

The President shall preside at all meetings of the Board and the Corporation. He or she shall make an Annual Report on the activities of the Corporation to the membership at the Annual Meeting. He or she shall be ex officio a member of all committees and subcommittees. The President or his or her appointee shall represent the Corporation at all state, district, or national meetings as necessary. He or she shall be empowered to do all things necessary to accomplish the orderly operation of the Corporation, except as specifically reserved to the Board.
Following the expiration of his or her term, the President shall assume the position of ex-President. The ex-President shall act as an advisor to the current President and to the Board, and shall perform other such duties as designated by the Board.

3. Vice President

The Vice President shall discharge the duties of the President during his or her absence or disability, and other duties as assigned by the President.

4. Secretary

The Secretary of the Corporation shall maintain minutes of all official meetings of the Board and the Membership. The Secretary shall process all official communications of the Board and the Corporation and shall be responsible for authenticating records of the Corporation.

5. Treasurer/Assistant Treasurer

The Treasurer shall maintain all financial records of the Corporation and shall provide to the Board a complete financial statement on a quarterly basis, at minimum. The Treasurer is responsible for maintaining a system by which all reports, records, and disbursements are handled and kept. The Treasurer will complete the Annual Budget for approval by the Board and ratification by the membership thirty days prior to the start of the hockey season. The Treasurer is responsible for compliance with local, state, and federal laws governing reporting, record keeping, and all other accounting issues, as well as corporate documentation and filings as required.

If the Treasurer knows that he or she does not intend to serve as Treasurer for the following year, he or she shall make an effort to identify and train an individual able to take over the office during the following year. The Board may assign such person the office and title "Assistant Treasurer" and vest in such person all duties and powers of the Treasurer.

6. Fundraising Coordinator

The Fundraising Coordinator shall work to promote a youth ice sports environment that supports charitable, philanthropic hockey. The Fundraising Coordinator and the Fundraiser's appointees will strive to make every member of the Corporation a donation canvasser. The Fundraising Coordinator will be responsible for administering any donation program and scheduling any special events or programs that are approved by the Board.

7. Tier Program Director

The Tier Program Director shall administer the Tier Program. The Tier Program consists of the Corporation's competitive-level hockey teams. The Tier Program Director's duties include meeting regularly with the Tier Program coaches, managers and finance managers to resolve any Tier Program issues. The Tier Program Director will report back to the Board on all Tier Program matters.

8. House Program Director

The House Program Director shall administer the House Program. The House Program consists of the Corporation's recreation-level hockey teams. The House Program Director's duties include meeting regularly with the House division directors to resolve any inter-house issues and representing the House Program on any other issues. The House Program Direction will report back to the Board on all House Program matters.

9. Coaching Director

The Coaching Director shall be responsible for evaluating, recruiting, and training the coaches. The duties of the Coaching Director include forming committees for the recommendation of House Program and Tier Program coaches to the Board. Coaching selections must be approved by the Board. This director will be responsible for coach education. This director will have the authority to recommend the dismissal of any coach who does not adhere to the "Coaching Code of Conduct." Dismissal of a coach must be approved by the Board. This director will report back to the Board on all coaching issues.

10. Voting Member at Large

The Voting Member at Large shall assist the Board in carrying out its duties.

11. Scheduler

The Scheduler shall administer all ice scheduling for both the Tier Program and the House Program. This director will work closely with the referees' association and the Treasurer to maintain accurate accountings of each team's activities (games, practices, cancellations, etc.) The Scheduler will coordinate program requirements with the House Program Director and the Tier Program Director. The Scheduler will be responsible for scheduling the referees and representing the Corporation to the referees' association. The Scheduler shall report to the Vice President.

12. Registrar

The Registrar shall coordinate all player, team and coach registrations for both the Tier Program and the House Program. The Registrar shall work in accordance with both USA Hockey and Oregon State Hockey to ensure that all members have been properly registered in a timely manner. The Registrar shall report to and work closely with the Treasurer to ensure that all members are financially current.

13. Vacancies

A vacancy in any office because of death, resignation, removal, disqualification, or otherwise may be filled by the Board for the un-expired portion of the term.

(CONTINUES)

Portland Winter Hawks

PSU Vikings Ice Hockey

CPA to the Jr Hawks:
Bernards & O'Rourke, P.C
38265 NW Harrington Rd.
Cornelius, OR 97113

503-324-6274

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